You can also specify an exact value. Tab stops are often used to align text and numbers in neat columns. For example, you can use tabs to create tables in which the entries are aligned on their left edges, right edges, or decimal points Figure 4. Bullets help break text into readable chunks, making it simpler for a reader to find and digest important points.
Word also lets you generate numbered lists, such as points in a contract. The procedures for adding bullets and numbers are very similar. You can apply bullets and numbering to paragraphs before or after you've typed the text. To use a different character or otherwise alter the bullet settings, click the Customize button. Borders and shading can add style to a document or serve to highlight an important paragraph. You can set a border around selected pages, paragraphs, or text.
You can do the same with shading. The Borders and Shading dialog box appears Figure 4. To add borders only to specific sides, switch to the Borders or Page Border tab of the Borders and Shading dialog box, and then click those sides in the Preview area.
You can make each side a different line style, color, and width. You can also select individual border lines from the Border Type drop-down palette on the Tables and Borders toolbar Figure 4. See All Related Store Items. All rights reserved. Publishers of technology books, eBooks, and videos for creative people.
New vs. Existing Text You can apply formats to text and paragraphs before or after you've typed them: When you apply a character or paragraph format to existing text, only that text is affected. When you apply a character format before you type, all text that follows will have the same format until you choose another character format.
When you apply a paragraph format before you type, its format dictates the format of following paragraphs. TIP When you're typing and press to end a paragraph, the next paragraph automatically takes on the alignment of the paragraph you just completed.
TIPs Line spacing is a paragraph—not a document—formatting option. When you set line spacing, it is applied only to the currently selected paragraphs. The Paragraph dialog box has additional line spacing options. At least is designed to accommodate graphics and large font sizes.
It sets line spacing to the minimum amount necessary to prevent clipping the tops of text. The eraser icons on the right let you reset the selected text to the defaults. You can format some text the way you want it, then use that text as the basis for a new Style. Format the block quote the way you want it, triple-click it with your mouse to select the entire paragraph, and get the contextual menu:.
Recommended settings for Block Quote Style.
Part of the usefulness of Styles is their ability to standardize text formatting. First, Microsoft is pretty adamant: you cannot share the Normal. Open up documents based on the two different templates Normal and whatever template you want to copy a Style to. If you have a large workgroup to share templates with, your IT support person will have a more sophisticated method of repointing everyone to a workgroup templates folder via the Windows registry.
However, they are not very intuitive. The way Word has constructed paragraph numbering—a twisted combination of fields and styles—makes it difficult to customize numbering to your preferences and easy to screw up somewhere along the way. Starting an auto-numbered paragraph is deceptively simple. See those buttons on the top row of the Paragraph section of the Home tab? The left-most one is for bullets; the next two to its right are for numbering and multi-level numbering, respectively.
Simply click the button to toggle the feature on, or click on the drop-down arrow on each button to select a specific style. The numbering of subsequent paragraphs will self-adjust. The first thing you will notice is the paragraph will not be indented the way you want. Microsoft has its own ideas about how your paragraphs should look, but you can override them.
The quickest way is to right-click on the paragraph number you just created and choose Adjust List Indents from the menu that pops up. If you are using the basic one-level paragraph numbering, you will get a small dialog box in which to make your adjustments:. Number position is what it sounds like: how far from the left margin the number should be placed. Most people choose Tab character for the follow number with value, although you can also choose Space or Nothing.
If you are using multi-level numbering, the Adjust List Indents dialog box is more complex:. The values for Number position here called Aligned at , Text indent and Follow number with are in the Position section at the bottom.
Microsoft never ceases to amaze me with their bizarre default settings and multi- step fixes. Gracias! Word single line spacing as default. My name and address etc, in letter heads come out double-spaced. How can I change that to single-spacing?.
You can control whether your next paragraph number continues the current sequence or starts again at 1 within that same right-click menu. If one of your numbers gets out of sequence, simply right-click and choose Continue Numbering. With the numbered paragraphs shown above, there is no extra spacing between the paragraphs.
Go ahead and type out at least part of your first numbered paragraph, then go to the Page Layout tab and adjust the value of Spacing After in the Paragraph section.
Still no extra space? That paragraph and all the remaining numbered ones will have more breathing room. You will occasionally want to place an unnumbered paragraph in the middle of a sequence, but the moment you hit Enter , another paragraph number pops up. To fix this, toggle paragraph numbering off by pressing the paragraph numbering button you used for the previous paragraph. When you are ready to restart numbering, you can use the technique above, or you can place your cursor inside a numbered paragraph above, click the Format Painter the paintbrush icon on the Home tab under Clipboard , then click on the line where you want to restart numbering.
Using Format Painter this way solves several paragraph numbering problems the number sequence, indents, and inter-paragraph spacing simultaneously.
Pages will print in reverse order so that when you flip the stack to print on the back, the pages will print in the proper order. Show drawings and text boxes on screen - Document specific Select this option to display objects that are created with the Word drawing tools in Print Layout view or Web Layout view. The Word 97 text converters can use the WordPerfect formula for spacing. Find all posts by Stefan Blom. View tab in
Numbering can go beyond paragraphs and can include numbers other than plain Arabic numerals. The heading here could be anything: affirmative defenses in an answer, articles in a contract, etc. Go to the File tab and click on Options. The first setting, under Display on the left, instructs Word to always update any field values before printing a document. The second, under Advanced , will always display fields on the screen with shading so you can always see, at a glance, which items are just text and which are fields.
Put your cursor where you want your first heading to go, then go to the Insert tab, click on Quick Parts, then click on Field :. There are three settings we need to embed in this field. Click each of these settings as shown below, being sure to click Add to Field after each one:. So what you have now is a Seq field that has an ordinal number in uppercase letters that increments.
Now you can type the remainder of the phrase and format it however you like bold, centered, new font, etc. Not to worry. Microsoft Word will update those fields anyway the next time you print or save the document, but you may want to force update the fields just to set your mind at ease. The days of circulating a paper copy for review are pretty much over. Even senior partners are starting to prefer to review drafts in electronic form.
So it pays to learn how to work Microsoft Word Track Changes to its full potential. Here are several ways to work Track Changes like an expert. Unless otherwise noted below, all instructions and screenshots are for Microsoft Office for Windows. We are in the process of updating this guide to provide instructions for Microsoft Office for Windows. It actually is possible for Track Changes to be on and recording every change you make without you being aware of it. Your first line of defense is your Status Bar.
Right-click on it and turn the Track Changes monitor on. As a bonus, this will also allow you to turn Track Changes on or off with one mouse click.
Microsoft Word can also alert you to the presence of tracked changes whenever you print or save the document. Click on the File tab. If not, fill those in. You always want to a know whether Track Changes is active and b be able to turn it on or off at will, without having to wander through the Ribbon to find it. One click will toggle it to the other setting. Select the original document from the Original Document drop-down list. Select the edited document from the Revised Document drop-down list.
Editing restrictions and 3. Start enforcement.